Whereas the college understands that unforeseen circumstances may compel a student to withdraw from a course, students should understand that the college makes decisions as to resource levels for a course (including teaching resources) based upon the number of students who register for it at the commencement of the course. Accordingly, only in very exceptional circumstances, will the college consider refunding a part of any fees paid.

Policy

  • The college accepts no obligation to refund any fee or part of any fee paid in respect of any programme or service provided by the college.
  • Under no circumstances will the college refund the deposit, or any part of the deposit paid in respect of a students’ registration for a programme, save in the event that the college is unable to run the course registered for.
  • Where a student has to withdraw from a programme and the withdrawal is due to exceptional circumstances which are beyond the student’s control (and which are documented and which are likely to significantly impact upon their ability to successfully follow the course), a partial refund of any fee paid may be considered. Where, in the circumstances detailed above, a student does not attend any instruction, or where a student commences lectures but withdraws before the third week of a programme of study, part of the fee paid may be refunded. Applications for such refunds must be addressed to the Faculty Manager and made on the college’s Application For Refund Form (available from the faculty office) and reach the Faculty Manager before week five of the programme.
  • Extenuating circumstances that may be considered within section 3 above, though used here by way of example only and without any commitment by the college to consider such circumstances as extenuating in any particular case, are as follows:

– serious illness of student or member of proximate family

– death of a member of student’s proximate family

As an alternative to claiming a refund, any student may ask to defer their registration on a programme of study to a later date or to a nominated alternative programme of study.

Please note that the information contained in the document is neither conclusive nor exhaustive and City Colleges reserve the right to substitute alternative arrangements where it deems necessary.

Please note: Whereas the college makes every effort to refund eligible persons as quickly as possible, during busy periods refund payments may take up to 30 days.

Deferrals/Cancellations:

The Student may (unless studying on a student visa) no later than two weeks prior to the commencement of the Programme cancel his or her acceptance by providing City Colleges with written notice. If the Student so cancels their study, the Student’s liability to City Colleges will be limited to payment to City Colleges of a cancellation fee of €100 which may be deducted from any applicable refund. Any refund made by City Colleges will be made to the original payer. Full course fees will be payable if less than two weeks’ notice is given, and no refund will be made in such circumstances. Refunds are not available of any amounts paid for study materials, where the materials have been supplied to the Student.

The Student may (unless studying on a student visa) defer enrolment in the Programme for one academic year, provided City Colleges receives written notice at least two weeks prior to the Programme commencement date (the “Date of Deferment”) and the Student pays a €50 administrative fee at the discretion of the college. The fees or any deposit paid by the Student will not be refunded but will be carried forward to the following academic year. Should the City Colleges fees change between the Date of Deferment and the date of commencement of the following academic year the Student will be liable to the City Colleges for any additional amount due and must pay it before the commencement of such academic year. Where an applicant has deferred their place on a programme and subsequently does not start the programme on a following intake the fees are not refundable or transferable and will be held in credit to be used by the applicant.